Pest Control Services
​
REQUEST FOR QUOTATION (RFQ) SPECIFICATION FOR OLIFANTSFONTEIN PRIMARY SCHOOL
Pest Control Services – 12 Months Contract
​
1. Background
The school requires a professional and accredited pest control service provider to manage and control pests within the school premises. The services are required to ensure a safe, healthy, and hygienic learning environment for learners, staff, and visitors.
​
2. Scope of Work
The service provider will be responsible for the monthly inspection, treatment, and monitoring of the school facilities to prevent and control the following pests:
- Rats and mice (rodents)
- Cockroaches
- Flies
- Ants
- Mosquitoes
- Other common crawling and flying insects
​
3. Service Areas
The pest control services must cover, but are not limited to:
- Classrooms
- Administration offices
- Staff rooms
- Kitchens and food preparation areas
- Dining halls / canteens
- Storerooms and waste disposal areas
- Ablution facilities
- Sports facilities and halls
- External perimeter of the school buildings
​
4. Service Requirements
- Monthly inspections and treatment of all specified areas.
- Immediate response for emergency infestations when reported.
- Use of safe, environmentally friendly, and SABS-approved chemicals suitable for use in educational facilities.
- Placement and monitoring of bait stations and traps where applicable.
- Record keeping of all chemicals used and treatments performed.
- Pest activity reports submitted after each service visit.
- Recommendations for preventive measures and corrective action plans.
​
5. Compliance
- Service provider must comply with the Occupational Health and Safety Act and applicable environmental legislation.
- Technicians must be trained and registered with the Pest Control Industry regulatory body (e.g., SAPCA).
- Provide Material Safety Data Sheets (MSDS) for all chemicals used.
​
6. Contract Period
The contract will be for an initial period of 12 months, renewable based on performance and service quality.
​
7. Deliverables
- Monthly pest control service reports.
- Emergency call-out support within 24 hours when required.
- Annual summary report with recommendations.
​
8. Quotation Requirements
Interested service providers must submit the following:
1. Company profile and proof of registration.
2. Proof of technician qualifications and registrations.
3. Methodology and proposed service plan.
4. List of equipment and chemicals to be used.
5. References of at least three (3) similar contracts, preferably in schools or institutions.
6. Pricing schedule (monthly cost, call-out rates, and annual contract cost).
​
9. Evaluation Criteria
Quotations will be evaluated on:
- Compliance with specification
- Experience and qualifications
- Safety and environmental compliance
- Price competitiveness
- References and track record
​
NB! PLEASE NOTE THAT THERE WILL BE A COMPULSORY SITE VISIT ON FRIDAY THE 3RD OF OCTOBER 2025 AT 11am AT OLIFANTSFONTEIN PRIMARY SCHOOL.
FOR ANY CLARITY: tlntsoane@gmail.com/ 0783308211/0835679097
​
Lesibana Molepo (Principal) Cairo Matseba (SGB Chairperson)
ADVERTISEMENT FOR TELEPHONE MANAGEMENT SYSTEM(TMS) FOR 18 MONTHS
​
RFQ 02 - Olifantsfontein Primary School requires a company to provide a Telephone Management System. The school has two (2) lines coming through to the school.
We hereby request the physical instruments as well management system. We have MS Teams fully licensed, so the supplier must connect the lines to MS Teams, so that we utilize the MS Teams fully.
The system to be put in place as of the 1st October 2025 till the 30 April 2027.
Briefing Session: 9:30am, 11 September 2025, Venue: Olifantsfontein Primary Boardroom.
Closing date: 18th September 2025 at 11am.
Responses should be deposited into the tender box at the school, and companies should sign the register.
Alternatively respond by e-mail to info@olies.co.za
Principal: Molepo M Treasurer: Kadiege T
ADVERTISEMENT FOR SERVICES OF A DEBT COLLECTOR FOR 18 MONTHS
​
RFP/03 - Olifantsfontein Primary School requires the services of a Debt Collector for collection of monies owed to the school by parents. The debt collector will be appointed to start services on the 1st October 2025.
Briefing Session: 11am, 11 September 2025, Venue: Olifantsfontein Primary Boardroom.
Companies should bring their profiles on the day of the briefing as well as all accreditation.
​
Closing date: 18th September 2025 at 11am.
Responses should be deposited into the tender box at the school, and companies should sign the register.
Alternatively respond by e-mail to info@olies.co.za
Principal: Molepo L Treasurer: Kadiege T
IT Tender for Firewall, Server and IT security
​
RFQ02/2025 IT - SUPPLY, INSTALL AND CONFIGURATION/SET UP OF SERVER. UPS AND FIREWALL AT OLIFANTSFONTEIN PRIMARY SCHOOL. SUPPLIER WILL ALSO LABEL CABLING IN THE SERVER AND INSTALL ADDITIONAL NETWORK POINTS. FIREWALL LICENSES AND MAINTENANCE FOR 3(THREE) YEARS, AS WELL BACKUP AND CLOUD STORAGE.
IT challenges experienced at the School:
-
IT Security Encryption: Encryption for all wireless connections to ensure the security of sensitive data. This will protect against unauthorized access and data breaches.
-
Firewall Configuration: A robust firewall setup should be implemented to safeguard the network from external threats. Continuous monitoring should be in place to ensure compliance with the latest security standards.
-
User Authentication: Implement role-based authentication to manage access to the network. Teachers and staff should have different levels of access than students, ensuring a secure and segregated network environment.
-
Regular Security Audits: Conduct regular network security audits and penetration testing to identify and mitigate potential vulnerabilities.
-
Backup and Data Management: A comprehensive backup strategy should be established to ensure that critical data is regularly backed up. This includes both system backups (server configurations, network settings) and data backups (lesson plans, student records, administrative documents and automated backup solution that runs on a daily or weekly schedule.
-
Cloud Storage: We advise migrating essential files to cloud storage platforms such as Google Drive or Microsoft OneDrive to ensure safe, accessible storage and minimize the risk of data loss. These platforms also offer integrated collaboration tools, which are essential for both teachers and administrative staff.
-
Server Maintenance: To support a smooth workflow, regular maintenance of servers should be conducted. This includes software updates, hardware checks, and ensuring that server performance remains optimal.
-
Cloud Integration/Hybrid Cloud Setup: To ensure scalability and flexibility.
-
Cloud Collaboration Tools.
Recommended Server: Dell PowerEdge T160, Intel Xeon E2400 series, 3 year Warranty – Windows Server and Active Directory. File Server Storage – Windows Server 2025 – Office 365 Enterprise License – 4TB.
Closing date: 20 June 2025 at 11am
Respond by sending E -mail to Accounts@olies.co.za or Taelo.ntsoane@dhs.gov.za
​
Lesibana Molepo (Principal) Cairo Matseba (SGB Chairperson)
Tender for School Tuck shop
​
RFP01/2025
Olifantsfontein Primary school is looking for a company which can render a service of running a school tuck shop and supply nutritious food for the duration of 2 years.
The Bidder must provide company profile, working experience in the field, tax compliance and BBBEE certificate.
NB CSD registration is required.
Specifications:
-
Supply menus and their pricing.
Bidders must submit their applications at the school.
Closing date is 07 March 2025 at 12:00pm.
​
Lesibana Molepo (Principal) Cairo Matseba (SGB Chairperson)
ADVERTISEMENT FOR SECURITY TENDER.
​
Olifantsfontein Primary school is looking for a Security Company with the following requirements and specifications.
Requirements:
​
-
CIPC Registration.
-
PSIRA Certificate.
-
BEE Certificate.
-
TAX Certificate.
Specifications:
​
-
24 hours security.
-
Four guards per day.
-
Two guards per shift.
-
Panic button.
-
Provide weekly report.
-
Monthly incidents reporting.
-
24 hours armed response.
-
Armed patrol cars.
-
Grade 3.
-
Supervisor to present report to the Chairperson of SGB SECURITY PORTFOLIO.
All Applications should be forward to info@olies.co.za
Closing date : 13 November 2024 at 12:00 pm.
​
Lesibana Molepo (Principal) Cairo Matseba (SGB Chairperson)